Privacy policy

Privacy Policy

Effective Date April 15, 2025

Apex Recruiting Solutions, LLC, doing business as Apex Clinical Services ("Apex," "we," "us," or "our"), is committed to protecting the privacy and security of personal information collected from candidates, contractors, clients, website visitors, and individuals who engage with our recruiting and staffing services. This Privacy Policy ("Policy") explains how we collect, use, disclose, and safeguard personal information in connection with our online platforms, applicant tracking system, communication systems, and service offerings.

By accessing our website or providing information to Apex, you consent to the practices described in this Policy.

1. Information We Collect

Apex may collect the following categories of information.

Personal Identifiers

• Name
• Email address
• Phone number
• Physical address

Employment and Credentialing Information

• Résumé and work history
• Professional licenses and certifications
• References
• Compliance documentation
• Eligibility-to-work documentation

Background Check Information

Collected only through accredited vendors and only as permitted by law.

Website and System Information

• IP address
• Browser type
• Cookies and analytics data
• ATS submission metadata
• Device information

Communication Data

• Emails
• SMS opt-in/opt-out records
• Message logs

Apex does not knowingly collect personal information from individuals under the age of 18.

2. How We Use Personal Information

Apex uses personal information only for legitimate business purposes, including to

• Recruit, evaluate, and place candidates
• Conduct background checks, credentialing, and compliance verification
• Communicate regarding job opportunities, onboarding, and assignments
• Enable scheduling, shift confirmations, and time-sensitive updates
• Provide client support and operational coordination
• Maintain internal operations, analytics, and process improvement
• Meet legal, regulatory, and contractual requirements

Apex does not sell personal information.

3. How We Share Information

We may share information with

• Clients, for evaluating candidates for placement
• Third-party service providers such as Top Echelon (ATS), NOWSTA (scheduling), background screening vendors, and e-signature platforms
• Regulatory entities or authorities when required by law

Mandatory SMS Disclosure

Mobile information will not be shared with third parties/affiliates for marketing or promotional purposes. All categories exclude text messaging originator opt-in data and consent; this information is not shared with any third parties.

4. SMS Messaging and Consent

Apex sends SMS messages only with explicit consent. Apex may contact you by text message about your enquiry, your application or your assignment.

• Message frequency varies
• Message and data rates may apply
• You may opt out by texting STOP, STOP ALL, QUIT, END, CANCEL, or UNSUBSCRIBE
• For help, text HELP or email hr@apex1consulting.com
• Phone numbers are not required to apply or engage with Apex

5. Cookies and Tracking Technologies

We use cookies to improve website functionality and user experience. Users may disable cookies through browser settings.

6. Data Security

Apex employs commercially reasonable administrative, physical, and technical safeguards to protect personal information.

7. Data Retention

Apex retains personal information only as long as required by law, contracts, or business need.

8. Your Rights

Depending on jurisdiction, individuals may have rights to

• Access their personal information
• Request correction
• Request deletion where legally permitted
• Withdraw consent to SMS communications

Requests may be submitted to hr@apex1consulting.com.

9. Third-Party Links

Apex is not responsible for the privacy practices of external websites.

10. Changes to This Policy

We may update this Policy from time to time. The Effective Date above reflects the most recent version.

11. Contact Information

Apex Recruiting Solutions / Apex Clinical Services
Email hr@apex1consulting.com
Phone (929) 459-7160
400 Dutch Neck Road, A10, East Windsor, NJ 08520

Cookie Policy

Effective Date April 15, 2025

Apex Recruiting Solutions / Apex Clinical Services ("Apex," "we," "us") uses cookies and similar technologies on this website. This Cookie Policy explains what cookies are, how we use them, and how users may control them.

1. What Are Cookies?

Cookies are small files stored on a user's device when visiting a website.

2. Types of Cookies Used

• Essential cookies, required for site functionality
• Analytics and performance cookies, to improve user experience
• Preference cookies, to remember user settings

3. How Apex Uses Cookies

To enhance navigation, analyze usage, and improve website functionality.

4. Managing Cookie Preferences

Users may adjust browser settings to disable or delete cookies. Some website features may not function properly if cookies are disabled.

5. Contact

Questions regarding this Cookie Policy may be sent to hr@apex1consulting.com.

Do Not Sell My Personal Information

Effective Date April 15, 2025

Apex Recruiting Solutions / Apex Clinical Services does not sell personal information, including as defined under applicable U.S. state privacy laws.

Individuals may request access, correction, or deletion by contacting hr@apex1consulting.com. Apex will verify and respond to requests in accordance with applicable law.

Sensitive Information Notice

Effective Date April 15, 2025

Apex Recruiting Solutions / Apex Clinical Services may process sensitive data for legitimate operational purposes, including

• Professional credentials
• Background check results
• Immunization and TB screening data (when required)
• Compliance training records

Sensitive data is stored with enhanced safeguards and is accessible only to authorized personnel. Questions may be directed to hr@apex1consulting.com.

Careers Page Data Compliance Statement

Effective Date April 15, 2025

Information submitted through the Apex careers and job seekers pages is used solely for recruiting, credentialing, and placement purposes. SMS consent is optional and may be withdrawn at any time by replying STOP. See the full Privacy Policy above and our Messaging Terms and Conditions for more information.